Best Gym Management Software (2026): 8 Options Compared by Gym Type and Price
A fair, ranked look at eight gym management platforms in 2026, with who each one suits, what it does well, what to check before signing, and the price from its own pricing page.
Key Takeaways
- Price structures differ more than prices. Some vendors charge a flat monthly fee, some charge by active members, and some quote per location. Model your own gym’s numbers before comparing headline prices.
- Payment processing is part of the price. Several platforms price their subscription lower if you use their own payment processing. A rate difference of a fraction of a percent on every membership charge can outweigh a $50 difference in the monthly fee.
- Match the tool to your gym type. Functional fitness boxes, martial arts schools, boutique studios and multi-location brands each have a platform built around how they run. Fit beats feature count.
- Quote-only pricing needs a written quote. Mindbody’s plans above the entry price and ABC Glofox are priced by sales. Get the full quote in writing, including add-ons, processing and contract length.
- Building your own is a niche choice. For a typical gym, an established platform is faster and safer. A custom app makes sense when your rules or business model don’t fit any package and you are willing to own the software.
Quick-Start Prioritization Framework
| If your gym is… | Start by looking at | Listed price (from) |
|---|---|---|
| A CrossFit or functional fitness box testing the waters | PushPress | $0/mo (Free plan, higher card rate) |
| A small gym or martial arts school under 250 members | Gymdesk | $75/mo (up to 50 members, with Gymdesk Payments) |
| A gym that wants marketing tiers it can grow into | Zen Planner | $99/mo (Studio) |
| A studio that wants to be found by new clients | Mindbody | $79/mo per location |
| A studio or gym watching the monthly fee | WellnessLiving | $69/mo (Starter) |
| A gym priced by active customers, many locations | TeamUp | $189/mo shown for 101–200 active customers |
| A class-led brand that wants a branded app and access control | ABC Glofox | Quote only |
| A gym whose rules no package fits | Build your own (Floot) | $0 to start; Pro $25/mo |
Gym management software runs the parts of a gym that members never see until they break: billing, the class schedule, check-in, memberships, staff permissions and reports. Picking one is a multi-year decision, because switching later means moving every member, every saved card and every attendance record. This list covers eight options for 2026. Seven are established platforms. The eighth is building your own, which suits a small number of gyms whose rules don’t fit any package. For each one we give who it is best for, what it does well, what to watch, and the price as its own pricing page showed it on 11 November 2026.
How we picked and checked these
We looked for platforms that a single gym or studio can sign up for without an enterprise procurement process, that cover the core jobs (memberships and recurring billing, scheduling and booking, check-in, staff, reports), and that publish a pricing page. Every price below was read from the vendor’s own pricing page on 11 November 2026. Vendors change prices and plan names often, so treat these as a starting point and confirm before you sign.
We describe each product by what its own pages say. When a page doesn’t mention something, we say it isn’t listed, not that the product lacks it. Ask the vendor directly about anything that matters to you.
The order reflects how broadly each option suits a typical independent gym, not a single score. The best choice for your gym depends on its type, size and how you collect payments.
The eight options at a glance
This table summarises the pricing structure and terms each vendor published. Details for every option follow.
| Platform | Best for | Pricing model | Listed price | Terms listed |
|---|---|---|---|---|
| PushPress | Functional fitness and CrossFit boxes | Flat tiers; card rate falls on higher tiers | Free $0, Pro $159/mo, Max $229/mo | No contract length stated |
| Gymdesk | Small gyms and martial arts schools | By active members; cheaper with Gymdesk Payments | $75–$200/mo with Gymdesk Payments | Month-to-month, no setup fees, 30-day trial |
| Zen Planner | Gyms that want to add marketing later | Package plus active-member tier | Studio from $99, Essentials $198, Ultimate $348 | Month-to-month; annual on request |
| Mindbody | Studios that want marketplace exposure | Per location, quote above entry | Starting at $79/mo per location | Depends on plan and billing terms signed |
| WellnessLiving | Budget-conscious studios and gyms | Flat tiers | Starter $69, Business $199, BusinessPro $349 per month | Not stated on pricing page |
| TeamUp | Gyms with many locations | By active customers | $189/mo shown for 101–200 active customers | Month-to-month, no setup fee |
| ABC Glofox | Class-led studios to growing brands | Quote | Quote only | Not published |
| Build your own (Floot) | Gyms with unusual rules or products | Builder plan plus metered hosting | Free $0; Pro $25/mo; Power $100/mo | Monthly plans |
1. PushPress: best for functional fitness boxes
PushPress is a common name among CrossFit and functional fitness gyms, and its pricing page is one of the few in this category with a free tier.
Best for
Owners of functional fitness, CrossFit and small-group training gyms who want to start without a monthly fee and move up as they grow.
What it does well
The pricing page lists unlimited members, leads, admins and staff on all three plans, along with member, staff and kiosk apps, waitlisting, pro-rated billing, appointments, products, events, documents, and integrations such as Mailchimp, Zapier and Google Analytics. Moving from Free to a paid plan mainly buys faster human support and a lower processing rate.
What to watch
The Free plan’s card rate is 4.99% plus 30¢, against 2.89% plus 30¢ on Pro and 2.75% plus 30¢ on Max. On a $150 membership that is about $7.79 per charge on Free and $4.64 on Pro, our own arithmetic. At 100 members paying $150 by card, the lower rate saves about $315 a month, more than the Pro plan’s $159 fee. The FAQ on the same page also names different products and prices (Train at $79/month, Grow at $329/month, a $97/month branded app add-on), so confirm the current lineup with PushPress before you sign.
Price
Free $0/mo (4.99% + 30¢ card, 2.89% + 30¢ ACH), Pro $159/mo (2.89% + 30¢ card, 0.79% + 30¢ ACH), Max $229/mo (2.75% + 30¢ card, 0.79% + 30¢ ACH).
2. Gymdesk: best for small gyms and martial arts schools
Gymdesk publishes a simple member-band price list, which makes it easy to predict your bill.
Best for
Independent gyms, martial arts schools and small studios with up to about 250 active members who want transparent pricing and no contract.
What it does well
Every plan includes the full platform, unlimited staff accounts and a responsive gym website. Visitors, frozen or cancelled members and prospects don’t count toward the member band, which helps gyms with seasonal freezes. Terms are month-to-month with no setup fees or cancellation costs, and there is a 30-day free trial with no card required. Optional add-ons include extra locations, a branded member app ($100/month) and door access in beta ($100/month for up to 3 doors, with hardware and installation as a separate one-time cost).
What to watch
The lower price depends on using Gymdesk Payments or an approved partner, which the page says is available in the US and Canada. With your own processor, each band costs $25 to $40 more per month. Above 250 members, pricing is a custom quote.
Price
With Gymdesk Payments: $75/mo (up to 50 members), $100 (51–100), $150 (101–150), $200 (151–250). Without: $100, $125, $175, $240. Enterprise (251+) by quote.
3. Zen Planner: best for gyms that want marketing tools later
Zen Planner sells three packages that stack: operations first, then a website and lead capture, then marketing automation.
Best for
Gyms that want to start with membership, billing and scheduling and add a website and marketing automation without changing systems.
What it does well
The Studio package covers membership management, billing, scheduling, staff and member mobile apps, attendance tracking, payment processing and payroll. Essentials adds a branded website, lead capture and SEO. Ultimate adds marketing automation and CRM, AI-assisted email and text campaigns, and lead management and retention tools. Plans are month-to-month, onboarding is free, and data transfer happens during the free onboarding sessions.
What to watch
The package prices are starting prices. Your bill also scales with active members (people with a membership or who attended an event in the past month), and the tiers are on a separate page, so ask for a quote at your member count. A branded mobile app and card readers are $39/month add-ons each, and payment processing is custom-priced.
Price
Studio from $99/mo, Essentials from $198/mo, Ultimate from $348/mo, before active-member scaling and add-ons.
4. Mindbody: best for studios that want to be found
Mindbody is a long-standing name in studio software and also runs a consumer app where people search for classes, which is its main difference from most of this list.
Best for
Yoga, Pilates, barre and boutique studios in areas where clients already use the Mindbody app to find classes, and owners who want marketing and sales tools in the same system.
What it does well
All plans include unlimited users per location, integrated payments, branded booking widgets, a business website, a Mindbody app listing and basic reporting. Accelerate adds advanced analytics, room and resource management, Pick-a-Spot and promo codes. Ultimate adds automated email and text campaigns, a 24/7 AI front desk, a sales pipeline and expanded analytics. The page says there is no onboarding fee on any plan, and Mindbody Payments is optional.
What to watch
Only the entry price is published; Starter, Accelerate and Ultimate are priced by sales. Listing in the Mindbody app is free, but a fee of 20%, capped at $30, applies to a new client’s first booking that comes through the app (later bookings carry no commission). The branded app is an add-on on Accelerate and Ultimate. The page lists a fixed fee of $0.10 to $0.30 per transaction for Mindbody Payments but doesn’t publish the percentage rate, and it notes data transfer may carry fees.
Price
Starting at $79/month per location. Starter, Accelerate, Ultimate and Enterprise by quote.
5. WellnessLiving: best for keeping the monthly fee low
WellnessLiving publishes flat tiers with a low entry price and includes migration in setup.
Best for
Studios and smaller gyms that want booking, a client app and point of sale at a published price, and owners switching from another system who want migration handled.
What it does well
Starter includes class and appointment booking, the Achieve client app, the Elevate staff app, POS and card processing, email and SMS notifications, and free data migration. Business adds unlimited staff, rewards and loyalty, events, email and text marketing and lead management. BusinessPro adds a white-label client app. The page advertises free setup, data migration, a kickoff call and two one-hour training sessions.
What to watch
Starter includes one staff member, so most gyms with a team will look at Business. The Business and BusinessPro prices shown are introductory for the first two months ($39 and $69) before the regular $199 and $349. The pricing page doesn’t state contract length or the processing rate, so ask for both.
Price
Billed monthly: Starter $69/mo, Business $199/mo, BusinessPro $349/mo after the two-month introductory price. Annual billing saves about 10%. Enterprise by quote.
6. TeamUp: best for gyms with several locations
TeamUp prices by active customers rather than by location, which changes the math for multi-site operators.
Best for
Gyms and studios with more than one site, and businesses with families or courses as well as memberships.
What it does well
The pricing page lists memberships, online booking, courses and waivers, flexible scheduling with staff pay rates, access control, CRM and lead management, an API, online and in-person payments with POS and Apple Pay and Google Pay, reports with an AI business advisor, email and SMS messaging, on-demand content and family accounts. It lists unlimited locations, no setup fee, and month-to-month terms you can cancel without penalty.
What to watch
Only one tier is priced on the page in US dollars ($189 for 101–200 active customers), and add-ons such as the marketing suite, branded app and TeamUp Perform for functional fitness are listed in pounds. Active customers are those who registered or bought something in the prior month, so a busy January can cost more than a quiet August. Processing rates aren’t listed.
Price
$189/month for 101–200 active customers. Other tiers on request.
7. ABC Glofox: best for class-led brands that want a branded app
Glofox is now part of ABC Fitness Solutions and is presented as ABC Glofox. It is aimed at class-led businesses, from independent studios to multi-location brands.
Best for
Yoga, Pilates and boxing studios and growing fitness brands that want their own branded member app and check-in tied to access control.
What it does well
Its site lists a branded app for members to book, buy and manage their accounts; class and appointment booking with waitlists and reminders; recurring billing with failed-payment handling; CRM and automated email, SMS and push messages; check-in and access control; analytics, staff management and multi-location support.
What to watch
Pricing is not published. The pricing page is a quote form that asks about business type and locations. Get the quote in writing with contract length, processing rates and any app or hardware fees spelled out.
Price
Quote only.
8. Build your own with Floot: best when no package fits
Most gyms should pick one of the seven above. A few run on rules that packaged software handles awkwardly: a climbing gym with gear rental and belay certifications, a hybrid of coaching and remote programming, a members’ club with unusual guest rules, or a gym that wants to sell its own software to others. For those, building a custom app is now realistic without hiring developers.
Best for
Owners with a clear, unusual process who are willing to own and maintain their software, and fitness people building gym software to sell.
What it does well
Floot builds full-stack web apps (React frontend, serverless endpoints and a Postgres database) from plain-English descriptions, either in Floot’s editor or from ChatGPT, Claude, Claude Code, Codex or Cursor through its MCP server. Apps get their own sign-up and login with email, Google or Microsoft and staff roles, file storage, email, web and phone push notifications, scheduled jobs for reminders and renewals, and Floot Payments for checkout and subscriptions, paid out to the app owner through Stripe. Floot can also build native iOS and Android apps and submit them to the stores (you need Apple’s $99/year and Google’s $25 one-time developer accounts; Google Play needs a paid Floot plan). There is no per-member pricing for the app’s own users, and you can download the database on every plan.
What to watch
You are the software vendor. Nobody else designs the billing rules, tests the edge cases or answers the front desk at 6 a.m. Floot doesn’t include built-in barcode scanner or key-fob hardware support, so door access would need a separate system. Expect to spend real time describing, testing and refining before the app is ready for daily use.
Price
Free to start ($0/mo, 100 building actions a day, a $3 one-time hosting allowance). Pro $25/mo (1,000 actions a day, $10 hosting included, custom domains). Power $100/mo (5,000 actions a day, $25 hosting included). Hosting is metered by usage. Connect it from the Claude connector directory, the ChatGPT app directory or the Cursor Marketplace.
How to choose for your gym
Narrow the list to two or three, then run the same checks on each.
Price it at your real member count
Write down active members, locations, staff and monthly card volume. Then price every shortlisted option. Worked example, our own arithmetic: a gym with 120 active members paying $120 a month bills $14,400 a month. On Gymdesk with Gymdesk Payments, that sits in the $150 Medium band. On PushPress Pro it is $159 plus 2.89% and 30¢ per card charge, about $452 in processing at that volume. Ask Gymdesk for its processing rate so you can compare the full monthly cost, not just the subscription.
Run a real week in the trial
Set up your actual timetable, three membership types and five test members. Book, cancel late, freeze a membership, fail a payment with a test card and check in at the desk. The busiest ten minutes of your day is the real test.
Ask about leaving before you join
Ask how you export members, attendance and billing history, and whether saved cards can move to another processor. Ask for contract length and notice period in writing. These answers matter most when you least expect to need them.
Check the member app
Members judge your gym by the app on their phone. Book a class as a member on both iPhone and Android. Find out whether a branded app is included or an add-on: it is a $100/month add-on on Gymdesk, $39/month on Zen Planner, an add-on on Mindbody’s Accelerate and Ultimate plans, and included in WellnessLiving’s BusinessPro.
Common mistakes when choosing gym software
These are the errors that cost owners the most money or the most painful migrations.
- Comparing subscription prices and ignoring payment processing, which is often the larger monthly cost.
- Choosing on a demo rather than a trial week with your own schedule and memberships.
- Signing a quote-based contract without the term, notice period and add-on prices in writing.
- Forgetting that active-member pricing rises in busy months.
- Paying for marketing automation you won’t set up for a year.
- Not asking how to export data and move saved cards before signing.
- Building custom software for a standard gym, when a package would do the job in a week.
Frequently Asked Questions
What is the best gym management software for a small gym?
For a gym under about 250 members, Gymdesk’s published bands ($75 to $200 a month with its payments) and PushPress’s Free and Pro plans are the easiest to price. Run a trial week on both with your own schedule and compare total cost including processing.
Is there free gym management software?
PushPress lists a Free plan at $0 a month with unlimited members. The trade-off is a higher card rate (4.99% plus 30¢ against 2.89% plus 30¢ on Pro), so it suits gyms with low card volume or those starting out.
How much does gym management software cost per month?
On the pricing pages we checked on 11 November 2026, entry prices ranged from $0 (PushPress Free) and $69 (WellnessLiving Starter) to $99 (Zen Planner Studio) and $79 per location (Mindbody), with mid-tier plans between about $150 and $350. Payment processing is charged on top.
Is Mindbody worth it for a gym?
Mindbody is strongest for studios that benefit from being listed in its consumer app and want marketing tools in one place. Factor in the 20% fee (capped at $30) on a new client’s first booking from the app and get the plan price quoted, since only the $79 entry price is published.
Should I build my own gym software?
Usually not for a typical gym; an established platform is faster to set up and someone else maintains it. Building makes sense when your rules or business model don’t fit any package, or when you plan to sell the software to other gyms. AI builders such as Floot make that possible without hiring developers.
How hard is it to switch gym software?
The hard parts are moving saved payment cards and keeping billing dates intact. Zen Planner and WellnessLiving say data migration is included in onboarding, and Mindbody says data transfer may carry fees. Ask your new vendor exactly what they move and how they handle cards.
Sources
- PushPress, Pricing, 2026 https://www.pushpress.com/pricing
- Gymdesk, Pricing, 2026 https://gymdesk.com/pricing
- Zen Planner, Pricing, 2026 https://zenplanner.com/pricing/
- Mindbody, Business pricing, 2026 https://www.mindbodyonline.com/business/pricing
- WellnessLiving, Pricing, 2026 https://www.wellnessliving.com/pricing/
- TeamUp, Pricing, 2026 https://goteamup.com/pricing
- ABC Glofox, Homepage, 2026 https://www.glofox.com/
- Floot, Pricing, 2026 https://floot.com/en/pricing